Whether it’s your business expanding, you’re unhappy with your current premises or you just simply fancy a change of scenery. Moving office can be daunting task. So, when exactly should you start planning your office move?

Put simply…. NOW!

If you’re planning to move your business, you have to mentally prepare yourself. This is not juts because of the cost involved, but also the hassle too. If someone tells you, moving doesn’t need to be stressful, they are lying. It doesn’t matter how smoothly most things go, there is always pressure to get everything up and running on time. And i’m sorry to say …but there will always be one or two hiccups on the way. FACT!

However, that doesn’t mean that it has to be a nightmare. With enough planning and preparation, you can move office with minimum disruption.

Planning your Office Move

An office move, like any move, is a major project which needs proper preparation. Try to determine a time frame and moving schedule and set a date when you want your move to be completed. If there is a deadline for the move, you’ll find things far less stressful if you plan things way in advance.

Why not get some notes together and arrange a meeting to discuss it with your staff?  Moving office can sometimes cause uncertainty with staff as their sense of place and community attachment will change. By holding regular meetings and keeping all your staff updated, it will help maintain a good sense of team spirit and working together. You could even create a small group designated as the moving committee, with specialised roles and responsibilities related to the move.

Consider Set Up Charges and operating cost services. Savings can be made by securing lower costs on contract terms. Evaluate all your current operating costs for services such as telephone lines, calls and Internet access.

Internet service can take a while to get going and you wouldn’t want to be left without such a critical element of your business. Computers are very sensitive devices and they can lose your data if damaged during transit. To avoid loss of any critical data causing downtime for your business, make sure you take backups and if you can, back up to an external source for added certainty.

With so many things to consider, it’s easy to see why moving offices is ranked as one of life’s most stressful events!

A smooth commercial move relies heavily on planning. You need to ensure that you, the company, the suppliers and critically your employees, are all comfortable and prepared for each stage for the move. We suggest at least 12 weeks for even the most straight forward of moves. For larger moves, you ashpuld start planning at least 6 to 8 months before. That way any hiccups that may arise can be sorted out ahead of your moving day.

Your workplace is an important factor in ensuring the success of your business. By identifying your business’s requirements early, you can minimise business downtime. This will therefore save yourself a lot of money and heartache in the process!

We hope the above information is useful to you, if you would like help understanding your best options when you move office then please visit our Moving Office  services page or contact us on 0800 505 3350.

Alternatively you can download our telephone systems buyers guide as useful reference material or even run a quick quote to obtain a budget cost for a new telephone system in less than 60 seconds.