Planning to Move Office but unsure where to Start?

Quick Quote

You can get a quote for telephone systems by answering the four simple questions

A
Quick Quote
Moving Office Box with city background

Whether it’s your business expanding, you’re unhappy with your current premises or you just simply fancy a change of scenery. Moving office can be daunting task. So, when exactly should you start planning your office move?

Put simply…. NOW!

If you’re planning to move your business, you have to mentally prepare yourself. This is not juts because of the cost involved, but also the hassle too. If someone tells you, moving doesn’t need to be stressful, they are lying. It doesn’t matter how smoothly most things go, there is always pressure to get everything up and running on time. And i’m sorry to say …but there will always be one or two hiccups on the way. FACT!

However, that doesn’t mean that it has to be a nightmare. With enough planning and preparation, you can move office with minimum disruption.

Planning your Office Move

An office move, like any move, is a major project which needs proper preparation. Try to determine a time frame and moving schedule and set a date when you want your move to be completed. If there is a deadline for the move, you’ll find things far less stressful if you plan things way in advance.

Why not get some notes together and arrange a meeting to discuss it with your staff?  Moving office can sometimes cause uncertainty with staff as their sense of place and community attachment will change. By holding regular meetings and keeping all your staff updated, it will help maintain a good sense of team spirit and working together. You could even create a small group designated as the moving committee, with specialised roles and responsibilities related to the move.

Consider Set Up Charges and operating cost services. Savings can be made by securing lower costs on contract terms. Evaluate all your current operating costs for services such as telephone lines, calls and Internet access.

Internet service can take a while to get going and you wouldn’t want to be left without such a critical element of your business. Computers are very sensitive devices and they can lose your data if damaged during transit. To avoid loss of any critical data causing downtime for your business, make sure you take backups and if you can, back up to an external source for added certainty.

With so many things to consider, it’s easy to see why moving offices is ranked as one of life’s most stressful events!

A smooth commercial move relies heavily on planning. You need to ensure that you, the company, the suppliers and critically your employees, are all comfortable and prepared for each stage for the move. We suggest at least 12 weeks for even the most straight forward of moves. For larger moves, you ashpuld start planning at least 6 to 8 months before. That way any hiccups that may arise can be sorted out ahead of your moving day.

Your workplace is an important factor in ensuring the success of your business. By identifying your business’s requirements early, you can minimise business downtime. This will therefore save yourself a lot of money and heartache in the process!

We hope the above information is useful to you, if you would like help understanding your best options when you move office then please visit our Moving Office  services page or contact us on 0800 505 3350.

Alternatively you can download our telephone systems buyers guide as useful reference material or even run a quick quote to obtain a budget cost for a new telephone system in less than 60 seconds.

 

 

Like This?
You may also like:

Categories

Business Services

moving office

I am moving office

Moving office phone systems can be stressful, we can help with your office relocation.

Setting Up New Office

I am setting up a new office

Find the right location, design the workplace, negotiate a lease or decide on buy.

Review telephone services

Phone service review

Detailed cost service review of all your IT and telecoms costs and services.

Managed Voice and Data

Managed phones and internet connections

Specialised voice and data services for corporate customers throughout the UK.

Latest Tweets

See our latest tweets from the Tech IP Twitter feed. Follow us on all our social media channels to stay up to date with the latest business telephone technologies. Watch our Youtube channel for informative videos on our cloud phone systems, Unify communication solutions, and more.

Our Partners


Below are some of the companies that are partners with Tech IP. Please click on the logo for more information on each of our partners.

Communication Products

Apple Mac - Internet Services

Internet Services

Secure, robust and reliable internet connectivity from a wide range of suppliers covering all types of connections.

cloud voip phone services

Cloud Phones

Cloud telephone solutions designed for your business cloud phone telephony is the future for high performance.

Network cabling

Network Cabling

We provide Cat5e, Cat6a and fibre network cabling systems including everything you need for a secure functional comms room.

Samsung Galaxy phone line up

Mobiles

We can review your mobile phone contracts, considering all networks to find the right deal for your business.

Video Conferencing

Video Conferencing

A complete range of advanced video conferencing from world-class manufacturers.

Business Phone Lines and Calls

Business Phone Lines & Calls

We can review your current business phone lines and call packages to find the right services to suit your business needs.